When records are created and added to the Accessions database, STAR automatically extracts terms from all of the input fields according to the indexing rules that Cuadra has applied to each field.

The sections that follow describe the search fields that are defined for the Accessions database. It is provided for two uses:  1) to document the fields being searched in Assisted Mode, and 2) to list the names of search fields ("qualifiers") that you can use in Expert Mode.

In expert searches, you can override the default search fields using your own search field qualifiers with the Boolean or proximity operators that you want to combine words into phrases or combine full search terms on a single search line.

Basic Index (BI) Search Fields

The default search field, the Basic Index, is defined in the Accessions (.ACCESSION) database to provide for searching automatically across the set of fields listed in the chart below. BI searches are the default for the Additional Search Options search lines of the Staff session, in both Assisted mode (as shown below) and if you are working in Expert mode.

In the chart below:

• The first column lists the friendly name of each input field.
• The second column lists the STAR database definition name (tag) for that field.
• The third column lists the name of the search field or search fields defined for the one input field (i.e., the field qualifier you would use in expert searches, such as TI=).

• The last column indicates whether the search field is defined for FIELDS searches (full values) or WORDS (key word searches for which you need to use operators to combine individual words into prhases).

  The fields defined with the Words rule have also been defined to support use of the proximity operators, e.g., john near jackson, and, for repeating fields, john w/o jackson.

Each of the search fields in the third column can be used as qualifiers in field-specific expert searches, e.g.:

TI=john jackson papers TIW=john near jackson

Input Field Name	STAR Field or Subfield Name	Search Field Name ("qualifier")	Indexing Rule
Creator/Author	AU|_	AU AUW	Fields Words
Description of Item(s)	DES	DES	Words
Notes	NOTES	NOTES	Words
Source/Donor	SRC	SRC SRCW	Fields Words (includes data from the notes subfield
Title/Brief Description	TI	TI TIW	Fields Words

Other Key Search Fields

• The first column refers to names in the search field listbox and the label names for selected other fields.
• The second column lists the STAR search field name for that field. If it is followed by a vertical bar and a character, reference is being made to a subfield of the named field. For example, AU|_ refers to the first, unlabeled subfield used for the name in the Creator/Author field, and AU|r is the subfield tag for the "role" subfield.
• The last column is used to reference input fields when they are different from the search field name(s) and to specify how the field can be searched: FIELDS for Field-searchable and WORDS for Word-searchable rules.

For full-date fields defined with the DATE rule, use the yyyy 0m 0d index format, optionally with truncation, in expert searching.

Label Names	STAR Search Fields	Index Rules/Notes
(basic index)	BI	Pseudo search field for set of fields listed in the section above. In expert mode, you can override this default with your own search field qualifiers.
(all search fields)	ALL	(reserved system search field name)
Accession Number	AN	FIELDS
first part	YEAR	FIELDS
second part	GROUP	FIELDS (if not fixed-length with no more than 4 digits, use GROUPF for range searching and use a value with leading zeros)
third part	ITEM	FIELDS
Accessioned by		FIELDS
staff	BYA	FIELDS
date	BYADATE
Accessioned by/date	BYA|d	DATE
Acquisition Method	ACQME	FIELDS
Acquisition Notes	ACQNT	WORDS
Condition	COND	WORDS
Condition Rating	CONDX	FIELDS
Creator/Author
name	AU AUW	FIELDS WORDS
role	AUROLE	FIELDS
Description	DES	WORDS
Date. Acknowledged	ACKD	DATE
Date. Disposition Status	DSTATD	DATE
Date. Legal Status	LSTATD	DATE
Date. Processing Status	PSTATD	DATE
Date. Received	DATER	DATE
Date. Record Status	DATER	DATE
Date. Restricted until	RESDT	DATE
Date. Retain until	RTND	DATE
Date. Transferred	TDATE	DATE
Documentation, electronic	LINKALL	FIELDS (all subfields)
Documentation, printed	DOCS DOCSALL	WORDS (all subfields) FIELDS (each subfield)
Donor/Source	SRC SRCW	FIELDS WORDS (includes notes subfield data)
Donor to be treated as anonymous	SRCA	FIELDS (SRCA=ANON)
Donor to be transferred to Catalog	SRCC	FIELDS (SRCC=YES)
Donor to be transferred to Catalog as Anonymous	SRCC	FIELDS (SRCC=ANONC)
Donor not to be transferred to Catalog	SRCC	FIELDS (SRCC=NO)
Donor/Source Notes	SRCNT	WORDS
Location. Assigned Area/Room	AREA	FIELDS
Location. Assigned Building/Site	SITE	FIELDS
Location. Assigned ID	ROW	FIELDS
Location Now	LOCN LOCNW	FIELDS WORDS
Management Notes
added by (staff)	MNOTEBY	FIELDS
date added	MNOTED	DATE
comments	MNOTE MNOTEW	FIELDS WORDS
Memorial. Text	MEMTX	WORDS
Memorial. Name	MEM MEMW	FIELDS WORDS
Notes	NOTES	WORDS
Number of Boxes Received	NRCVD	as a fixed-length number, with leading zeros for range and less than/greater than searching, e.g.:  NRCVD=001; NRCVD > 010
Number of Boxes after Reboxing	NRBXD	as a fixed-length number, with leading zeros for range-searching and less than/greater than searching, e.g.:  NRCVD=001; NRCVD > 010
Owner. Current	OWN OWNW	FIELDS WORDS
Owner. Original	OOWN	FIELDS
Owner. Previous/Subsequent	POWN	FIELDS
Processing Notes	PRNOT	WORDS
Processing Priority	PRPR	FIELDS
Reboxed?	REBXD	FIELDS (REBXD=YES or, for those not reboxed, REBXD="")
Record Added
By	STAMPD	FIELDS (yyyy 0m 0d format)
Date	STAMPID	FIELDS
Record Last Updated
By	UPD	FIELDS (yyyy 0m 0d format)
Date	UPID	FIELDS
Record ID	INUM	FIELDS
Record Level Name	LEVEL	FIELDS
Record Type	RTYPE	FIELDS
Salvage Priority	SLVG	FIELDS
Status. Record	STAT	FIELDS
Status. Legal	LSTAT	FIELDS
Status. Disposition	DSTAT	FIELDS
Status. Processing	PSTAT	FIELDS
Status. Transfer	TSTAT	FIELDS
Time Period	TIMPD	WORDS
Title	TI TIW	FIELDS WORDS
Type	TYPE	FIELDS